Housing
The RMS Housing Assignment Module®

Manage your housing assignment operations on the Internet.

RMS is a pure web-based, fully integrated system providing the solution to enable you to manage your complete Housing and Conference operation. Your staff will be more effective and able to provide much better student customer service support. Students (and staff) will enjoy increased access to their information anywhere, anytime. RMS easily integrates system wide data to provide important access to all areas of your campus, including Finance, Admissions, Registrar, Campus Card Office and other key student administration offices.

Applications & Auto Assignments

The applications system automatically processes both applicants and returning residents and allows an unlimited number of concurrent application categories or periods. It records every detail of the applications process and has an automated mail merge capability built in. The application process culminates in the automatic (or manual) room assignment process.

Accommodation Management

This module simplifies the many day to day tasks with automated functions to change rooms, swap rooms, adjust bookings, change rates, report on occupancy, etc..

Inventory, Maintenance, & Housekeeping

Allows you to manage your inventory and maintenance requirements in real time. Inventory can be assigned to the bed space level with auto generated reports at check-in and check-out. Track and report on maintenance items with this fully configurable module. The housekeeping component tracks room status including linen changes and servicing requirements.

Student Profile Management

A wide variety of student profile information is managed in this module. Data covers several address options, pictures, personal information and course information as well as numerous user defined fields.

Web Functionality:

The Web modules provides students and other residents with the ability to "look up" a wide variety of personal data including: assignments, accounts and profile information. They also contain several "interactive" features that allow students to apply for housing, select rooms and roommates, make payments, request maintenance and much more, all online. The RMS Web component provides two main functions. Firstly it allows web based access to a range of RMS functions via any computer with Internet capability. Secondly, the module contains tools to allow the administrator to configure and customize the RMS web products.

My RMS

Have you ever wanted to add a custom application to your existing system, perhaps a special customized screen for your favorite VP? This module allows custom defined functions and reports to be added to the system, all within the completely web based environment of RMS.

Incident Tracking

Keep track of judicial and other user defined incidents with this campus wide module. Clery Act Reporting is easily accomplished using the RMS Incidents module.

Apartments/Family Housing

Management of applications for apartments and family housing is fully automated in RMS. Other occupants and parking are easily tracked and updated. It automates the whole application process and tracks waitlists and can auto assign or semi-auto assign successful applicants.

Billing and Liabilities

The accrual accounting system in RMS provides a complete debtors ledger with many automatic billing and accounting features including cash receipts functionality. As with other modules in the system it is fully user definable providing configuration and controls for accounts, rates and transaction types.

Meal and Other Plans

RMS allows users to set up any number of user defined plans. I.e. you can set up meal plans, network connection plans, cable TV plans, Orientation week plans, etc. All plans have rates which are date dependent and include daily, weekly, nightly, monthly and "term" defined billing.

Mail Merge

The mail merge module allows users to create, edit, print, email and record a history of all mail merge letters. Letters/Emails are created in PDF files and can be edited or deleted at any time. Multiple people can be selected to receive mail merge documents. The person profile area in RMS contains a specific history of all the documents printed/emailed, the date printed /emailed as well as the RMS user who generated and sent the mail merge document.

Interfaces

The RMS Interface modules provide seamless integration with numerous campus wide systems including, meal systems, access control, finance, student information and telecom. Each module is highly configurable to meet the specific demands of the campus. Integration is available with internal campus developed systems as well as many commercial products. The following commercial systems are "official alliance partners with RMS", Banner SCT/SCT Plus, PeopleSoft, Blackboard, Inc., Onity and Persona, Oracle and IR Security & Safety. RMS interfaces with other commercial systems such as Datatel, Exeter, CBord Meal Control, Diebold, Arrow Communications, and Ilco Unican. Each module contains reports, setup options, and other utilities such as scheduling, integration options including real time and batch processing. They can use DLL's, ODBC, XML or FTP to exchange data with other systems.